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ActivTrak for
Data Privacy & Compliance

Get immediate visibility into employee activities to ensure data privacy and compliance.

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ActivTrak data privacy and compliance screenshot showing alarm / user risk scores based on compliant and non compliant user activity.
 

The Challenge:
How to Ensure Data Privacy and Compliance

Organizations collect more data than ever before which comes with the necessary responsibility of how this information is stored, shared, protected and used.  Data privacy and compliance reporting to adhere to regulations has become a critical part of managing a business. There are a number of challenges to balancing data privacy and compliance reporting without sacrificing employee productivity including:

  • Managing legal issues and differing regulations across geographies.
  • Ensuring data collected adheres to security and compliance policies.
  • Identifying employee improper handling and safeguarding of data.
  • Protecting employee data privacy to ensure it is not violated.
  • Mitigating breach potential from outsourced &/or remote employees.

Tools to automate workflows and manage and monitor data flow through a user activity log all have key roles to play in managing data privacy, compliance reporting and risk.

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The Solution:
ActivTrak – Activity Visibility to Ensure Data Privacy & Compliance

ActivTrak offers detailed contextual user activity logging that documents the handling of sensitive customer data. Quickly view specific user activities in a user activity log to ensure you stay within compliance. If a breach occurs, find out where, when and by whom to swiftly address the gap.

 

Benefits:

  • Identify patterns of mishandling PII data and make adjustments.
  • Use data insights to quickly detect and review high risk activities.
  • Uncover compliance and security gaps from offsite access.
  • Ensure employee privacy with data collected.
  • Analyze user activity and behavior to discover anomalies.
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HOW IT WORKS

How Can ActivTrak Help Ensure Data Privacy and Compliance

Uncover Compliance Gaps from Offsite Access

Discover certain behaviors of remote workers that could be considered risky to compliance reporting &/or security policies to take quick corrective action.

  • Secure sensitive information from being shared using screenshot redaction.
  • Flag screen content that introduces compliance vulnerabilities.
  • Prevent access to distracting websites and terminate unapproved applications.
  • Review screenshots and video recordings for instances of compliance issues.
  • Receive notifications when an employee deviates from standard operating procedure.
  • Configure flags of unsafe screenshots from users’ activities for your review.
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An ActivTrak Screenshots pages showing filtered screenshots from productivity monitoring software.

Ensure Employee Privacy & Create a Culture of Trust

Keep personally identifiable information (PII) private, secure sensitive information from being captured and ensure legal and ethical compliance with employee information.

  • Redact employee and customer private information such as social security numbers, DOB, phone numbers and more.
  • Respect privacy by setting user tracking schedules based on employee work hours.
  • Share compliance breach analysis findings with employees to use as coaching opportunities.
  • Use data insights to fix poor processes and compliance gaps and instill a routine of transparency.
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A screenshot of ActivTrak's screenshot redaction settings from productivity measurement software.

Reduce Risk & Enforce Compliance Reporting Policies

It’s important to understand typical employee work patterns. Having a clear picture of what is routine and what is anomalous can help uncover potentially noncompliant and risky activities even if unintentional.

  • Analyze user risk scores to uncover user behavior most likely to violate data compliance policies.
  • Enforce policies with reminder notifications to users when actions are potentially non-compliant.
  • Automatically block or terminate applications you define as potential for malware.
  • Set alarms to get notifications in Slack, MS Teams or other messaging channels when risky activities are detected.
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A risk level report showing alarms that have been set and total risk points for an Amazon shopping video.

Respond to Data Compliance Reporting Audits

Auditors expect to see proof of strong data compliance practices, making detailed compliance reports a must-have for today’s businesses.

  • Review comprehensive activity and alarm logs for data breach incidents and at-risk data privacy policies.
  • Generate activity logs so auditors can see how your team is treating sensitive data.
  • Download all reports, screenshots and videos to your own storage solution for an onsite audit trail.
  • Detailed user activity logs provide the data required to meet compliance reporting mandates.
  • Access data as far back in time as needed with unlimited data storage.
  • Query and correlate behavioral data with other security source data for analysis and compliance reporting.
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An ActivTrak live productivity management report.

Our Approach to Compliance, Data Privacy and Employee Monitoring

Improving productivity requires the collection and monitoring of data to establish a baseline upon which you can measure improvement – otherwise known as employee monitoring. We know employee monitoring and activity analysis have a mixed history and association with heavy oversight and erosion of trust. ActivTrak intends to change that by focusing on the real output of employee monitoring: improved productivity and enhanced data privacy and compliance.

We designed ActivTrak from an ethical position:

with key elements of transparency, collaboration and informed insight. We’ve deliberately developed a powerful platform that focuses on the collection of contextual data, avoiding invasive employee monitoring technologies like continuous screenshots and keystroke logging.

We invite ActivTrak users of our product to accompany us on this journey to shift employee monitoring from the generation of oversight and into the results and data-driven space that is workforce analytics.

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