ActivTrak for Employee Productivity Monitoring

How to Analyze and Improve Employee Productivity

The Challenge:
How do you analyze employee productivity?

  • Is it the amount of time spent on calls with customers? 
  • Is it a project completed on time? 
  • Is it time spent on action items in meetings? 
  • Is it the number of emails going back and forth in a day? 
  • Is it time spent in a specific software application? 
  • Are all of the software applications used even necessary?


These are the kind of questions organizations are asking themselves and would like to know the answers. Unfortunately, analyzing employee productivity has been a bit of a mystery. Often there is no real track record to know what a productive employee even looks like, much less how to measure productive behavior.

The Solution:
ActivTrak offers Visibility and Analysis of Workforce Productivity

ActivTrak offers not just data, but insights and context so you can understand productivity behavior, analyze the findings and plan how to design your teams for better business outcomes in the future. 


  • Get a clear picture of how work gets done
  • Understand how employees utilize their time
  • Uncover inefficient workflows and poor organizational structures
  • Remove wasteful practices and distracting environments
  • Analyze productive behaviors to establish a top performing baseline
  • Leverage productivity insights to help drive more business

Measure Employee Productivity

Start the process of improving productivity by measuring it. ActivTrak lets you assign “Productive” and “Unproductive” labels to logged activities. These productivity values are given a standard set of colors that are visible on all reports and screenshots.

  • View the dashboard Productivity chart to see how much productive, unproductive, and idle time was recorded.
  • Compare and discover trends by displaying the data for one day, weeks, months, and years.
  • View a productivity data chart by users to identify top performers and less productive members on your team. 
  • Identify frequently used unproductive apps or websites and set usage limits.

Discover Employee Productivity Coaching Opportunities

Employee productivity is something that can always be improved upon. With the right insights, managers can identify employees who are underperforming and why. ActivTrak lets you find and coach less-productive workers before they become disengaged.

  • Use Activity Logs and Screenshots to understand employee workflows and where time can be better allocated.
  • Consult the Top Users report to discover who is the most and least productive.
  • Set goals, test strategies, review the results and reduce wasted time based on your research.
  • Receive notifications when employees deviate from agreed-upon policies.
  • Gamify operations and encourage friendly competition with a Top Groups leaderboard.

Develop an Environment that Fosters Productivity

If taken too far, buckling down on productivity can actually have an adverse effect. It’s important to encourage breaks and healthy work habits, along with room for “fun time” while on the clock. Breaks, time off, and personal usage of company machines can be managed and monitored on the ActivTrak dashboard.

  • Allow unproductive activities, but place time limits and set automated responses to trigger when the time is used up.
  • Remind users to take breaks after working for long periods of time via pop-up messages.
  • With complete accountability, let employees have more autonomy and take ownership of their productivity.

Make Productivity a Team Effort

Invite your employees to become part of a team effort to make themselves, and the business, more successful. Remind everyone that success is dependent on everyone, therefore every person has value.

  • Gamify operations and encourage friendly competition with a Top Groups leaderboard.
  • Easily see which workers are doing a stellar job and recognize employees who tend to be quiet about their achievements.
  • Create a balanced scorecard to measure performance that makes sense for each department. Don’t stifle productivity with a one-size-fits-all performance evaluation.
  • Leverage activity and productivity reports to help you find the right workload balance for each team member.

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