Timesheet reconciliation

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TIMESHEET RECONCILIATION

Accurate, automated timesheet validation and anomaly detection

Eliminate hours of manual review each pay period to ensure accuracy, prevent fraud and stay audit-ready — all while preventing millions in annual overpayments.

Identify timesheet errors before payroll runs
Prevent timesheet overbilling with concrete data
Track inflated timesheet patterns
Decide how and when to respond

Diagram showing automated compliance analysis feeding data into a workforce analytics dashboard with charts and metrics.

PAYROLL COST RECOVERY

Identify timesheet errors before payroll runs

See the exact dollar impact of over-reported hours each month
Avoid overpayments and the awkward process of reclaiming funds
Distinguish between isolated errors and systemic issues that require policy changes

Table showing the financial impact of over-reported work hours by department, including users affected, reported hours, and total cost.

COMPLIANCE AUDITING

Prevent timesheet overbilling with concrete data

Verify employee-reported hours using objective productivity data
Distinguish honest mistakes from intentional misreporting
Spot repeat offenders who regularly over-report hours

Table showing users with recurring over-reported hours grouped by consecutive months and the resulting cost impact.

OVER-REPORTING TRENDS

Track inflated timesheet patterns

Spot recurring trends tied to busy periods, project deadlines or billing cycles that may require interventions
Track whether coaching conversations, policy changes or training initiatives improve accuracy over time
Let HR and finance know when it’s time to investigate an unusually high number of inflated timesheets

Chart showing the monthly trend of over-reported hours cost and percentage of users with over-reported time from August to December 2025.

OVER-REPORTING SEVERITY

Decide how and when to respond

Quickly identify when over-reported hours create financial risk and require immediate action
Separate minor inconsistencies from significant violations to right-size investigations
Apply appropriate interventions based on severity, from automated reminders to formal reviews

Table showing the distribution of users by over-reporting rate thresholds and the associated cost of excess reported hours.

What you can do with ActivTrak

ActivTrak gives you the work intelligence to understand how work happens across people, tools and AI. Measure productivity, improve efficiency, and see how AI is changing workflows—so you can improve performance across your organization.

Executive Insights

Transform workforce data into boardroom-ready insights. See cross-team performance, identify hidden cost savings and make confident decisions that drive measurable business outcomes.

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AI Insights

Understand how tools — and AI — are shaping work. See how applications and AI tools are used. Identify what’s driving value, where licenses are underused and how workflows are evolving.

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Workforce Management

Understand how work happens across your organization. Analyze work patterns across teams, roles and tools to see where time goes, where friction exists and where performance can improve.

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Productivity Optimization

Improve performance with data-driven insight. Quantify productivity, identify capacity and help teams work in more effective, sustainable ways.

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Technology Usage & Compliance

Optimize technology investments and ensure compliance. Understand which applications and websites employees use to drive adoption or cut costs, and enforce policies aimed at mitigating risk.

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